👋, how can we help you?

First steps

A list of steps for successful application setup a.k.a. A to Z onboarding guide.

• Absences, Clock-in and Clock-out, Activities and Timetracking
• First login to Sloneek
• Notifications in Sloneek
• How to connect your calendars?
• Condensed user guide
• Approvals and overviews in my team
• Condensed manager guide
• How do I save a filter to show my team?
• What to look out for when setting up the app
• Initial setup for your Professional package
• Where do I find settings to set up our account?
• General application settings
• Rules for importing users
• Initial setup for your Essential package

User settings and management

All information about your employees in one place.

• Permission overview for each user role
• Assigned absence events
• User tags
• Salary / remuneration settings
• Locations settings and GPS logging
• User roles
• User List
• User folder
• Activating and deactivating a user
• Create a new user (employee)
• Mood meter - company mood
• Sending a new password
• Sending a new hire packet, monitoring the progress of fulfillment
• Setting up and editing new hire packets
• How can I add another administrator?
• How can I delete (remove) a user?
• Where can I find out who my manager (superior) is?
• How to transfer ownership of the account?
• Active and inactive user
• What is the Reminders calendar for?

Absence and working hours

Registration, approval and reporting of working holidays.

• Absence reports (balances, drawdowns)
• Display of user absence (dashboard, calendars)
• Mentions in events
• Monthly email summary for the User role
• Entering or requesting an absence event (such as vacation)
• How to look at your or your colleagues' public holidays?
• Manager's view and approvals of team absences
• Weekly email reports for team managers
• Setting user absences
• Accruals for absences
• Creating and setting the absence dials
• Overview of absence event settings
• Working hours settings
• Monthly email overview for Admins
• Rounding Vacation Entitlements
• Notification settings
• Is it possible to create a recurring absence?
• How to delete the absence dials?
• How to edit or delete working hours
• How to enter absence for another user?

Clock-in / out

Advanced recording of clock-in and clock-out at the workplace.

• Clock-in / out reports
• Entering Clock-in / out
• Displaying the user's Clock-in / out (employee / contractor)
• How do I enter attendance?
• Edit team Clock-in / out
• Manager's view of team clock-in / out
• Attendance terminal - Settings, accessories and standards
• Attendance module settings
• Edit clock-in / out (Admins)
• Active vs negative attendance
• What is the attendance segment a.k.a How to enter attendance retrospectively?
• How to delete a Clock-in / out ?
• What to do if an employee forgets to end shift?
• Does the app automatically count lunch breaks?
• How do I know if an employee has entered an off-site arrival?
• How do I find out if users are present at work based on attendance?

Activities & Timetracking

Recording time spent on projects.

• Edit activity
• Entering time tracking activity
• Reports of time tracked activities
• View users activities
• How to record activities for clients and projects?
• Manager's view of team activity
• Reporting of activities for clients and projects
• Activity approvals by a team manager
• Clients and projects: how to set everything up correctly?
• How to use activities time tracking?
• Time tracking settings
• Setting the editing of activity entered using time tracking
• What is the Time tracking mode?
• How to track homeoffice?
• How to track Business trips?
• Why don't I see homeoffice and business trips on the dashboard?

Reporting

Overall reports settings, filters, exports

• Working with the reports
• Daily payroll report
• Complex payroll reporting
• Sloneek DIGEST regular email summaries
• Can I build my own report from scratch?

HR (People) Analytics

Meaningful statistics for better decision making not only for HR but also for management.

• Competencies assessment analytics
• A summary view of HR analytics

Recruiting (ATS)

Managing the complete recruiting process.

• Setting up the recruitment (ATS) process
• Create and edit job adverts
• ATS Candidate management
• AI bulk CV import & AI shortlisting of top candidates
• Talent pool
• Who receives what notifications in the ATS module?
• How to migrate data from the old ATS to the new one?

Documents & Signing

Signing and storing internal company documents.

• Electronic signature - security, validity, legality
• Electronic signature and document confirmation
• Document detail
• Working with Documents module
• Uploading a new document
• Control of confirming or signing a document
• Archive and delete documents
• Creating a document from a template
• What documents can you sign in Sloneek?
• What is eIDAS ready signature?
• Who and when will receive notification of document expiration?
• Where can I see employee documents?
• Can I create folders for documents?

Asset management

Records and handover workflow of work aids.

• Where can I find my assets
• Acceptance or rejection of a work asset
• Assignment and return of assets
• Managing and registering assets
• Importing assets
• Where do I find the history of an asset?
• Where can I see assets assigned to users?

On / Offboarding, checklists

Checklists solve the automation of the task agenda. Especially when onboarding and offboarding colleagues or preparing training plans.

• My tasks and tasks for my colleagues
• Running a checklist template
• Checking the completion of tasks
• Adding a checklist template
• How to make the most of onboarding
• Why can't I move the task deadline into the future?

Evaluation

Skills / Competency models, evaluation questionnaires, 1:1, performance

• Evaluation section settings
• Evaluation in the User Folder
• Completion of evaluation questionnaires
• Setting up evaluation questionnaires
• Skill sets (competency models) creation
• Assigning a skill set (competency model) to a user
• Evaluation of my team's skills / competences
• Reporting of evaluation results and assignment of development areas
• Plans and objectives for development activities
• Permissions (authority) to set the main objectives
• Setting and adjusting objectives and key results
• How to create KPIs?
• Updating and evaluating objectives and key results
• Inspiration for the implementation of performance assessment with OKRs
• Inspiration for building and evaluating skill sets / competency models

Surveys

Effective tools to gather data for informed decision-making.

• Preparation and sending of a new survey
• Completion and analysis of a survey
• How to create and read eNPS results

User engagement

Kudos, announcements, company wiki and other activities to support engagement

• Company dashboard for all employees
• Wiki pages

Trust box & Whistleblowing

Reporting of major whistleblowing events.

• Trust box
• Whistleblowing integration with FaceUp

Invoices and billing

Everything you need to know about billing, invoices, and licenses.

• How to upgrade or downgrade your plan
• Billing period and licence payments
• How do I change the number of active user licences?
• Billing information
• Overview of the current licence and invoices
• Deactivating / deleting your account
• How do I switch from trial to paid version?

Mobile application

Mobile application for devices with operation systems iOS and Android

• Mobile application (iOS, Android)

Sloneek's AI

Find inspiration on how to use Sloneek's AI and how to write the right AI prompts for each of our modules.

• Modules and features in which you can use the AI
• How to work with the AI Assistant?
• Library of the best AI prompts for HR teams
• Writing AI (Chatgpt) prompts to get superb results

Release log

Let's keep you informed about all necessary changes in the application.

• Release log 3.34 (11/25/2024)
• Release log 3.33 (21.10.2024)
• Release log 3.32 (25.9.2024)
• Release log 3.30 (15.7.2024)
• Release log 3.29 (6/24/2024)
• Release log 3.24 (2/20/2024)
• Release log (10/2022)
• Release log 1.6 (6/13/2023)
• Release log 1.4 (11/9/2022)
• Release log 1.9.2 (8/25/2023)
• Release log 3.20 (9/18/2023)
• Release log 3.11 (2/2/2023)
• Release log 3.21 (10/23/2023)
• Release log 3.14 (4/11/2023)
• Release log 3.13 (3/20/2023)
• Release log 3.15 (4/17/2023)
• Release log 3.5 (1/9/2022)
• Release log 3.7 (10/31/2022)
• Release logs (as of 8/14/2022)
• Release log (8/15/2022)
• Release log 3.8 (12/2/2022)
• Release log 3.6 (10/3/2022)

Integrations

Make the most of Sloneek. Connect it to other systems.

• API Documentation
• Synchronisation with Outlook
• Slack integration features
• Integration with JIRA
• IceWarp integration
• Sync with Google Calendar

Security

Data security & Protection are important to us.

• What are the password requirements?
• Security protocol
• Open AI at Sloneek

HR Inspiration

• Recruitment (ATS) inspiration knowledgebase