Attendance 2.0 is a structured overview that addresses the most common issues in attendance tracking.
With Attendance 2.0, everyone always has a clear picture — no hidden balances, missing breaks, unresolved errors, or endless disputes.
Let’s take a look at how to set up and work with attendance step by step:
Content:
- Attendance settings
- Attendance overview
- Approval and locking of the attendance
- Reports and attendance data
Attendance settings
Before we start using attendance, it’s important to first set everything up correctly according to our attendance requirements. Let’s take a look together at how to do this and what options the settings offer.
To configure attendance, go to Attendance Settings.
The settings consist of four sections:
- General Settinga nastavení
- Departures
- Terminals
- Attendance Cards
General Settings
Within General Settings, you can define, for example, whether you want automatic lunch breaks in attendance, who is responsible for closing attendance, or whether users are allowed to edit their attendance records.
Changes
Here, you can allow users to edit their own attendance. You can enable this globally for everyone or select only specific users or teams to grant these permissions.
If you allow users to edit their attendance, you can still require approval for every edit. This way, managers or attendance approvers keep full control over all changes.
Important!
The approver is automatically the team manager or a user with the 'Attendance timesheet approver' role. These roles are configured in the Teams section.
Closing timesheets
If you want to approve and lock attendance every month, the 'Closing timesheets' section allows you to set this up exactly as needed. Attendance will then be approved by the attendance approvers defined in the Teams section.
As part of the approval process, you can set the time window during which approval is possible, as well as automatic reminders for all approvers.
Automatic breaks
If you want automatic breaks, such as a lunch break, to be recorded in attendance, you can enable this functionality here.
IMPORTANT!
The lunch break duration is based on the time set in work contracts (types of cooperation). If you want to change the lunch break time in the work contracts which you are currently using, you will need to create new contracts and assign them to users again.
Linking Absences and Activites
You can also link individual absences or activities with attendance. They will then be automatically reflected in attendance records, giving you a clear overview of where the user is and ensuring there are no inconsistencies or empty slots in attendance.
In the Connections section, you can see an overview of everything that is connected to attendance. However, the actual setup needs to be done directly in Departures Settings and Activity Settings.
Absence connections
You can link all absences of the 'at work' type with attendance. Simply go to the Absences connection section, where you can connect individual absences to attendance.
Activities settings
Attendance can also be linked with activities such as Home Office and Business Trip.
You can enable this connection in Settings > Activities, where you turn on attendance linking for the relevant Home Office or Business Trip activities.
Departures
Another part of the settings allows you to configure types of departures in attendance.
For each departure type, you can configure the following:
Departure name and its translation (so it is displayed in the language the user uses in Sloneek)
Type – whether it should be counted as working time or not
Absence connection – here you can link any absence of the 'at work' type
Visibility – in which interface the departure type should be available
Terminals
If you use terminals for attendance tracking, you can configure them in this section.
Add an entry here for each location where a terminal is installed.
For each terminal, you can configure the following:
Terminal name
Terminal location – link it to one of the locations defined in Settings > Locations
Login code – this code is automatically generated and used for the initial terminal login
Lock/Unlock code – set your own code that will be used to lock or unlock the terminal
Active – check this option for every terminal you intend to use
You then log in to the terminal itself on the terminal page: app.sloneek.com/terminal-v2/terminal-login
Attendance cards
Once the terminal is set up, all that’s left is to assign card or chip numbers to each user.
In the 'Attendance Cards' section, you will see a complete list of users, where you can easily assign their card numbers. The card number can also be entered directly in the user’s profile.
Attendance Overview
The attendance overview is displayed in a separate 'Attendance' section. Here, you can manage both your own attendance and the attendance of other users.
My attendance
In the 'Me' section, you can view your own attendance.
Attendance in a detail
The attendance dashboard provides a color-coded overview of all events for the selected month, broken down by individual days. Simply hover over a specific day and color to see what type of event it represents and the time range during which it occurred.
The exclamation mark icon indicates that there is an inconsistency or an unusual segment in the attendance record, such as an unfinished shift.
Each attendance day is bounded by the working hours defined in your work contract. This makes it easy to see whether attendance exceeded the working hours or, conversely, whether the required working time was not completed on a given day.
In the right-hand side panel, you can view both the details of a specific day and an overview of the entire month. The overview shows the following:
the daily target you are expected to work
the total time worked
your balance as of that day
the time spent on breaks for that day
the absences recorded for that day
options to edit or delete individual segments or add new ones
a warning if a mandatory break is missing in the attendance
the monthly overview then provides totals and the balance for the entire month
To add missing attendance, click + Add segment. Here, select the segment type (work, lunch break, etc.) and add it to the attendance record.
Team Attendance
In the 'Team' section, you can view the attendance of other users. As an admin, you can select any team, while a team manager will only see their own team.
Approving attendance events
In the color-coded overview, you can see a daily breakdown for each selected user. Events displayed with hatching indicate that they are pending approval by a manager or an attendance approver.
After clicking on a specific event, a detail panel appears on the right showing the selected user and a detailed summary for that day. Here, you can approve or reject the event that is pending approval.
To approve or reject an event, simply click the stamp icon.
If a user is allowed to edit or add to their attendance, all changes they make must also be approved in attendance by a manager or an attendance approver.
Attendance Filtering
In attendance, you can apply filters to display only:
absences at work
attendance errors
requests pending approval
working days (hide non-working days)
Integration of Absences into Attendance
If a user has vacation or another absence under 'free' type entered for a given day, the attendance overview will clearly show that the user is not working on that day. This event is marked in grey in attendance.
If the user still records attendance despite this, it will be clearly highlighted in color so you are aware of the event if it should not be there.
Time off absences are not shortened or overwritten by recorded attendance in any way.
If a user enters an absence of the 'at work' type, such as a doctor’s appointment, this event is also clearly linked to attendance and is marked in purple. Once the user clocks in after returning, and the return time overlaps with the recorded absence, the absence is automatically adjusted according to the actual return time.
Let’s look at an example:
A user enters a doctor’s appointment from 9:00 to 11:00. However, they return at 12:00 and clock in at that time. To ensure the attendance reflects reality, the absence is automatically recalculated and updated to end at 12:00, and it is sent to the manager or attendance approver for approval again with the new recorded time.
Approval and Locking of Attendance
At the end of each month, attendance is approved and then locked.
To be able to lock and approve the attendance, all unresolved items and errors have to be resolved first.
The only item that can be accepted without correction is a negative balance. All other errors (such as a missing clock-out, invalid segments, overlaps, etc.) must be resolved by the team manager before the system allows the month to be closed. If the manager decides to 'accept the error as is', they must:
open the affected segment using the edit icon,
save it again without making any changes.
This explicitly confirms the segment in the system and allows it to be considered resolved for the purpose of closing the month.
Reports and Attendance Data
All data from Attendance 2.0 is available exclusively in the Custom Reports section. This includes, for example, preconfigured reports such as Summary of time worked by clock-ins and clock-outs, Overview of clock-ins and clock-outs and Complex Payroll Report, or you can create your own custom report with the data you need.
You can find more information about working with custom reports HERE.
Do you have more questions? Visit the Attendance 2.0 FAQ, where you’ll find answers to many common questions.
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