Attendance 2.0 and My Team Management

Attendance 2.0 is a structured overview that addresses the most common issues in attendance tracking.
With Attendance 2.0, everyone always has a clear picture — no hidden balances, missing breaks, unresolved errors, or endless disputes.

Team Attendance

In the 'Team' section, you can view the attendance of other users.
As a team manager, you can select either the entire team or only specific users.

Attendance in a detail

Each attendance day is bounded by the working hours defined in your work contract. This makes it easy to see whether attendance exceeded the working hours or, conversely, whether the required working time was not completed on a given day.

Approving attendance events

In the color-coded overview, you can see a daily breakdown for each selected user. Events displayed with hatching indicate that they are pending approval by a manager or an attendance approver.

After clicking on a specific event, a detail panel appears on the right showing the selected user and a detailed summary for that day. Here, you can approve or reject the event that is pending approval.

To approve or reject an event, simply click the stamp icon.

If a user is allowed to edit or add to their attendance, all changes they make must also be approved in attendance by a manager or an attendance approver.

Attendance Filtering

In attendance, you can apply filters to display only:

• absences at work

• attendance errors

• requests pending approval

• working days (hide non-working days)

Integration of Absences into Attendance

If a user has vacation or another absence under 'free' type entered for a given day, the attendance overview will clearly show that the user is not working on that day. This event is marked in grey in attendance.

If the user still records attendance despite this, it will be clearly highlighted in color so you are aware of the event if it should not be there.
Time off absences are not shortened or overwritten by recorded attendance in any way.

If a user enters an absence of the 'at work' type, such as a doctor’s appointment, this event is also clearly linked to attendance and is marked in purple. Once the user clocks in after returning, and the return time overlaps with the recorded absence, the absence is automatically adjusted according to the actual return time.

Let’s look at an example:

A user enters a doctor’s appointment from 9:00 to 11:00. However, they return at 12:00 and clock in at that time. To ensure the attendance reflects reality, the absence is automatically recalculated and updated to end at 12:00, and it is sent to the manager or attendance approver for approval again with the new recorded time.

Approval and Locking of Attendance

At the end of each month, attendance is approved and then locked.

To be able to lock and approve the attendance, all unresolved items and errors have to be resolved first.

The only item that can be accepted without correction is a negative balance. All other errors (such as a missing clock-out, invalid segments, overlaps, etc.) must be resolved by the yourself (team manager) before the system allows the month to be closed. If you decide to 'accept the error as is', you must:

• open the affected segment using the edit icon,

• save it again without making any changes.

This explicitly confirms the segment in the system and allows it to be considered resolved for the purpose of closing the month.