Daily payroll report

Within the Reports section, you can find Daily payroll report, which allows you to view information important for payroll in a daily breakdown, not just a monthly summary (for monthly summary please refer to Complex payroll report). 

Go to Reports/ Other/ Daily payroll report.

This report has several fields, some of which are hardcoded for each person, for example, a normal working day or a public holiday. Other parameters will be automatically selected from the holiday types that have been assigned to the user.

Fixed parameters in the report

• National holidays
  • National Holidays will be shown by the definition either in the Company Settings (Country of operation) or Country of operation for the specific User (in their user profile) and matched against the Working hour definition (in order to get Hours value for specific day)
  • Example: If the user's Working hours are defined for the 8 hours on Monday, and the National Holidays occur on this day, the report will show 8 on the National holiday field for this specific day
  • Example 2: If the user does not have Working hours defined for the Monday, and the National Holiday occur, it will show 0
    
    
    
• Regular working 
  
  • this field shows how many hours the user have had worked for the specific day depending on how you report work for payroll. You can select in the report configuration if you pay your people by working hours only, active attendance (clock-in/outs) or activities.
    
    
    
    
  • If the Working hours only will be selected, then in the Regular working field it will be shown the Hour value from the “Working hours” definition (based on the contract type)
  • If the Clock in & clock out will be selected, the amount of hours tracked by the Attendance module will be shown each working day
  • If Activities & time tracking will be selected, it will show how many hours have user been tracking for the specific day (Homeoffice and Business trips will be excluded)

• Homeoffice 
  • This field is indicating, that the employee has been working from the Home office.

Dynamically selected vacation types

Vacation types will be shown iin the report by the definition of Vacation Types for the specific user.

• • • Example: If the user will have enabled 5 vacation types, all these 5 types will be shown in the report alongside with the fixed parameters

Example (scenario):

We have run the report (please see below) for the user Maria. She has 5 vacation types (Vacation, Unpaid leave, Sick Leave, Sickday, Doctor) allowed, therefore listed in the report and ahe has regular Working hours set (8 hour days) from Mon to Fri.

On the 1st January, there is National holidyas (shown as 8 in the National holidays row and 0 value under Regular working) and Maria took vacation on the 2nd January, hence there is 8 in the Vacation row and 0 value in the Regular working row. From the 3rd until 5th, Maria has been working, which you can see in the Regular working row. On the 4th she has been working on HO, which is reflected in the HO row, but it has no impact on the worked hours. 6th and 7th January represent the weekend, no working hours for Maria on these days. The last column shows the SUM for each category.