Web app 2023

The long delays are gone. The new asynchronous reports are here. 👇

1) Asynchronous reports

Reports such as the Overview of activities and departures or Absence Summary, which are generated for all users at once and for a longer time interval, can contain a huge amount of data. This slowed down not only the application, but also your entire workload when you had to wait for the report to be processed. 

The magic of asynchronous reports is that when you create a report with a large amount of data, you can leave it running with peace of mind and start working on something else in the application. The report will continue to be generated and when it's finished, you'll get a notification in your app and in your email that everything is ready. In addition, you can also check at any time how much percentage is left to complete the report.

On top of that, you can also configure custom report sets with the desired data. Then you can easily launch these sets for selected users, teams or company-wide:

2) Other important improvements

Underlining of currently valid working hours, salary or bonus

To make things a little clearer, these following information in the Conditions and salary tab in each user`s folder will be underlined: 

• working hours
• salary
• deduction from salary
• bonus

Notifications for the Performance module

Each user will now receive a notification in the app and in their email whenever a goal is assigned, edited or completed.

Smarter filtering in the calendar

If you were working with filters in calendars and had multiple items selected for each filter at the same time (e.g. you wanted to filter four different absences for three users), until now the filters collapsed under the duplicate label "(4) selected items" and "(3) selected items" respectively. Now each filter will clearly state what it shows, i.e. "(4) selected events" or "(3) selected users".

Filtering active/inactive clients and projects

To make it easier to work with clients and projects, we have now added the ability to filter them based on whether they are active or inactive. 

You won't forget to add working hours to a new user

Once you add a new user to the system and click Save, the application will automatically ask you if you want to assign work hours to the user as well. 

We return attendance information according to arrivals and departures 

Based on your requests, we have decided to return the attendance information of your colleagues to the Colleagues section according to the recorded arrivals and departures. This makes it easy to see who is at work on any given day again.

3) Minor bug fixes

We have also fixed a number of bugs in the display and behaviour of the app that you have reported to us.

User surveys are here! Along with them, the role of Evaluation Manager and the redesign of the main menu.👇

New features:

1) Surveys

What many of you have been calling for is finally here! HR managers need effective survey tools to gather data to make informed decisions and to focus on their people, company culture and overall progression, not administrative tasks.

We're so excited to introduce the all-new Surveys module, available for the Professional package.

As administrators, you can find surveys in the Company section, while regular users can access their assigned surveys from their profile in My Surveys.

You can choose between several question types for each survey, including the standardised eNPS. Of course, you can also get help from AI ✨, which will effectively create the questions for you. You can also choose whether to anonymize the collection of answers.

Once you've created the surveys and sent them out to people, you'll see graphs and analytics after the first response, which you can then work with effectively.

You can read in detail about the new module and its possibilities in this section. 

2) New role of Evaluation Manager

Some companies have a dedicated person in charge of employee development for employee evaluation. That's why we are now introducing the role of Evaluation Manager, which you can assign to a user in their folder in the Special User Rights field.

A user with this role can then access the Evaluation section and create evaluation questionnaires, competency models or performance goals, similar to an admin. At the same time, for all users in the Colleagues section, they can see their evaluations, which they can also edit, including the generation of interim and final PDF outputs.

You can read more about all the roles and their rights in the app in the article here. For more information about the Evaluation section, go to this page.

3) MFA (Multi-factor verification)

Multi-factor authentication (MFA) adds an extra layer of security to user accounts by requiring multiple forms of identification. In our system, MFA involves two factors:

1. A thing well known to the user (application password).
2. The means of verification (a phone to send a verification SMS)

If the account owner (not the administrator) decides to add this more advanced security feature, they can activate it for the entire company in the Integration section.

More information can be found in this article.

Other improvements

1) Redesign of the main menu

We're always looking for new ways to make your navigation and life in the app as clear and simple as possible. That's why we're now redesigning the left menu.

In addition to the change in the menu colour, which is visible at first glance, we've also added the ability to collapse individual menu sections completely. This way, the app won't look so robust at first glance and you can work in it a bit more nimbly.

2) Improvements to the Pre-hire packets

For a better user experience, we decided to modify several parts of the packages for new colleagues. These are mainly UX and UI changes:

• we have added a map to the details of the address where the new colleague should arrive
• the welcome message for the new colleague is now centered
• if you do not fill in the GDPR information, this section will not be displayed to the newcomer
• after sending the verification code, the new colleague can see how long the code is valid

For more information on the pre-hire packets, see this article.

3) Linking teams and user folders

In addition to a slight redesign of the section, we've also added the ability to click through to any user's folder directly from the team. Simply open the team detail for that team, click on the user and you will see an icon that will take you to that user's folder.

4) Automation of project start and end

You have been asking us to automatically deactivate projects when they reach their chosen end date. We are now adding this feature to the app, so you no longer have to manually deactivate projects. 🙂 It also works similarly when you specify a project to start in the future. Once this date is reached, the project will be automatically activated.

5) Further improving AI performance and Prompt Library

Less administration and more time for your people, that's how our motto could be summed up. AI Assistant has an undeniable role to play in this respect. Now we've tuned that up even further to ensure that it really delivers the best results for you.

Compared to the general ChatGPT, using its services directly in Sloneek has two major advantages:

1. Based on the data analysis, we carefully optimize the adjustable parameters (e.g. answer creativity, level of expertise, etc.) to get the best possible answers, separately for each module.
2. We give additional context to the outputs, such as a predefined structure, the context of your questions and much more.

At the same time, we have also prepared a Prompt Library where you can find the best AI prompts for everyday use. Simply copy the prompts for the module and replace the variables in square brackets. 

➕ Minor bug fixes

Finally, we have not forgotten to fix the bugs that occurred in the application. Thank you for reporting them! 👍

Application performance optimization, Dashboard enhancements and new design of the user's view of the document detail.

1) Application performance optimization

We have optimized the application in places where large amounts of data are loaded, i.e. mainly in the user list, organizational / team structure.

2) Adjustment of the Dashboard

We have split the Absence display panel on the Dashboard into two (2) separate panels. The first one shows Home office and Business trip type activities, the second one shows only absences.

3) Redesigned document detail from the perspective of a regular user

We redesigned the common user's view of the document detail. It is clearer and easier to read the document before signing it. The status of signature actions is also clearer.

Switching calendars based on users' country of operation and improved activity timetracking options.👇

1) Display public holidays by user's country of operation

In the last app update, we introduced the ability to assign a Country of Operation and a Region in the Country of Operation to each user in their card. Based on this, the system automatically pulls the user's public holidays from the database, which is crucial for the correct calculation of the work fund and absences.

We have now taken things a step further and enabled the public holidays of users according to their country of operation to be displayed directly in the calendars. For each user, the country code is shown in brackets. If you include a user who works in Germany in the filter, the system will automatically show German public holidays in the calendar. 

At the same time, however, the calendar will also display the public holidays of the company's country, depending on how it was set up when the account was created in Sloneek:

2) Clients and projects can be found in the menu under Company

For better clarity, we've moved the client and project settings to a more visible place under Company in the left menu. At the same time, we remind you that you have the option to assign the Client and Project Manager role to a user.

3) Modifications to timetracking activities

1. Now all users can also edit activities that have been entered via timetracking. By clicking on their detail in the calendar, the time, project, client and activity category can be edited.
2. We have added a button to clear the lines for faster entry of activities. When the user now runs a timetracking activity in the upper right corner, they can clear the preset parameters from the last tracked activity with one click. 
3. We've added a blue "Play" button to each activity detail in the calendar. When the user clicks on it, it automatically starts timetracking the activity according to the same parameters as the activity the user is in:
   
   

4) Images on the main desktop as a carousel

When you attach multiple images to a desktop notification, they will appear as a carousel to users. At the same time, when users click on one of the images, they can switch between them freely. 

5) Minor bug fixes

We have also fixed a number of bugs in the display and behaviour of the app that you have reported to us.

HR analytics, user history, ongoing bonuses and deductions, and a host of other 17 major and minor enhancements.👇

New features:

1) HR analytics

Data is needed for effective business management. We are collecting enough data in the application to launch the first version of the HR analytics dashboard. We will gradually add more indicators.

You can read more about the new functionality in the article here.

2) User history (timeline) 

The User folder lacked an overview of key events in user's working life. Especially if a new leader was joining the team, then they didn't have much historical overview of their people. We have developed a first version, which we will gradually add together with HR analytics to display other important information.

You can read more about the new functionality in the article here.

Other improvements:

1) Project manager has access to activity reports

All users who have been assigned the Project Manager role now have access to the Activity Reports. This only applies to those activities where he/she is set as Project Manager.

2) Refresh data for already generated reports

In already generated reports it was not possible to display any modified data. We have added new functionality to refresh the data without having to re-generate the entire report.

You can read more about the new functionality in the article here.

3) Saving set filters

Until now, if a user filters something in a table, then opens a detail (e.g. a document) and presses the back button, the previously set filter is discarded.

We have now made it possible to save the filters.

4) Addition of new mail notifications

We have added another "watchtower" so you don't have to think about trivial things.

 Documents

If a document has an expiration date set, a mail notification will be sent to Admins 30 days before expiration.

 Basic salary / remuneration

On the day the base salary / remuneration is set to expire, an email notification will be sent to Administrators.

 Expiration of contractual relationship

If a contract expiration is set, an email notification will be sent to Administrators 14 days before and on the expiration date.

5) Modifying access in Performance evaluation

We have modified the ambiguous access settings for the Admin, Team Manager and Regular User roles to allow them to add comments and view Objectives and Key Results.

Read more about the new functionality in the article here.

6) Modifying email notifications in Performance evaluation

We've modified the descriptions and routing of notifications for Performance Evaluation actions.

7) New descriptions and notes for competency (skill) assessments

Following the need to specify and describe individual competencies in more detail, we have added a notes option. Similarly, we have added a note for each individual and Team manager assessment. This extends the opportunity to communicate substantive verbal comments on the assessment. 

You can read in more detail about the new functionality of the competency (skill) descriptions in the article here.

For more details about the new functionality of descriptions for Team manager evaluations, read the article here.

8) Evaluation - displaying notes in the PDF report

We did not transfer notes to the PDF report of the Evaluation. We now allow this. Still, if you don't want to record them in the PDF report, you will be able to set this option when you exit/save the evaluation.

You can read more about the new functionality in the article here.

9) ATS - recruitment phases modification

To avoid any misunderstandings, we have prevented user-created individual recruitment phases from being moved beyond the last recruitment phases that are "default" in the application. 

10) Documents - new "today's date" field in templates

We have added a new dynamic "Today's Date" field to the documents template. When this field is added to the template, it will write the current date to the document at the time of submission.

You can read more about document templates in detail in the article here.

11) Warning before deleting an attachment

Wherever you have the option to insert an attachment (communications, events, etc.) there is also an option to delete the attachment inserted by the user. So far this has been without warning. To avoid misunderstandings, we have added a dialog to confirm the deletion of an attachment, similar to other "delete actions".

12) OpenAI asistent - modified rights for team managers

We have added the ability for all users with the Team manager role to use the AI assistant to work in the application.

13) Engagement dashboard - new emojis

We've standardized the use of emojis when creating/commenting on Kudos or company announcements. So we added the input panel you know well 😀.

14) Sign in (SSO) with OKTA

We've added a new integration for logging in. This time using the OKTA app.

➕ Minor bug fixes:

Finally, we haven't forgotten about fixing bugs that have occurred in the app. Thank you for reporting them! 👍

Editing of custom fields by users, changes in chart design and other minor improvements.

New features:

1) Editing custom fields by users

We have listened to your requests and have now added the ability for users to edit their own fields. If you have a custom field set to be visible to regular users, then users can edit it as well. However, any such changes are subject to administrator approval. 

Other improvements:

1) Colour scales for competences

To make the competency assessment easier and clearer, we have made it possible to add a colour to each value on the scale:

2) Gender field

We have added a field for entering gender to the Personal Information tab of each user's folder. This data will also be transferred to HR analytics later.

3) Objective deadline as an optional entry

Until now, you had to add a deadline for each goal in the Evaluation / Performance section. We have removed this obligation, and now the deadline is only required for key results that show progress towards the main objective.

4) New chart design

We've unified the visuals of the charts in HR analytics and slightly tweaked their style to make them more efficient for you to work with:

➕ Minor bug fixes

Last but not least, we have not forgotten to fix the bugs that occurred in the application. Thank you for reporting them! 👍

One of the biggest app updates in Sloneek's history includes a number of new features and improvements to existing ones.

Better, faster support

We are constantly trying to improve and speed up our support. The goal is simple. To get you the best and fastest answers to the questions you have about using the app.

New features

1) The rise of AI

Our goal is to shape the HR industry, break down barriers and make the job of everyone in HR as easy as possible. That's why, when we got the opportunity to use artificial intelligence (AI), we didn't blink. 

In addition to a virtual AI support assistant, we are adding AI to 4 modules:

• Generation of skill sets / competency models
• Creation of Job Descriptions
• Generation of onboarding and offboarding checklists
• Creating evaluation questionnaires for evaluation

This works similarly for each module. In a specific section, you will find a prompt line that you can use to type a task to the AI (e.g. Get me a skill set for a 3D graphic designer). Based on this assignment, the AI will develop the basis for your competency model, questions for an evaluation questionnaire, a meaningful job offer or an onboarding task list for new colleagues.

The final decision, of course, remains up to you and your human discretion. :) So you can, for example, take over the created skill set completely, or you can modify some of the items to suit your needs, delete them altogether or just change the rating scale. Similarly, you can edit the generated job offer or onboarding checklist.

2) Protocols on the return of the assets

For a long time now, you can take over working assets at Sloneek and you have the takeover protocols available. We are now also adding return protocols to these. The whole process of returning a work asset is as follows:

1. 
   In the Assets / Assets management section, click on the asset and click on the Request the return of the asset button further down the page. At that point, a return request will be sent to the user's email and app.
2. The user confirms the return of the asset with their electronic signature.
3. The return protocol is then filled and signed by the administrator.

Both parties can download the return protocol. The user can see all his/her return protocols in the My assets / Asset protocols section. The administrator will find the detailed history of the asset in its details in the History tab and will also find all the protocols in the Assets / Asset protocols section.

For a summary of how to take over and return assets, see the article here.

3) Interim evaluations and closure of the evaluation

The evaluation of people in the company needs to be time-bound. It is a continuous process that has its "checkpoints". Usually, employee evaluations occur at specific points in time (quarterly, semi-annually, annually). At the beginning of the period, objectives are set and then at the end of the period, the objectives need to be evaluated. Subsequently, the whole cycle is repeated.

For a more detailed discussion of the evaluation completion, see the article here.

4) Pin an article from the company wiki to your dashboard

Some of the articles or posts you've made on your company wiki may be so important that you need to make them visible to everyone right away. That's why we've now made it possible to pin some of the wiki articles to the dashboard for other users to see. 

In the Company wiki section, just go to the Manage section, click the specific article you want to pin to your dashboard, and click the star icon. You can also pin multiple articles at the same time.

There's also a new box on the desktop called Important articles from the company wiki, which will display your pinned articles. Users can, of course, click and read the article right from the desktop.

For a summary of how to work with the Company wiki, see the article here. 

5) Automatic generating of contracts and other documents from saved templates

6) Adding a candidate's CV and cover letter in the talent pool

When adding a candidate to the talent pool, we've made it possible to add a CV and cover letter as optional fields.

While making these changes, we have also fixed a few minor bugs in our ATS module.

Other improvements:

1) Dashboard changes

• Pinning announcements
  Just as you can now pin an article from the company wiki to your dashboard, you can also top or pin some announcements all the way to the top. To do this, simply click on the pin icon next to the selected notification.
• Get directly to the calendar
  We have added a View in calendar button to the Who is not working today and Who will be missing in the next 14 days widgets. This allows any user to get directly from the dashboard to the calendar view.
• Notifications on the announcement
  If you add a notification to your dashboard for other colleagues, all users affected by the notification will receive an email notification.

You can read a detailed overview of the Company dashboard in the article here.

2) Completion of BETA reports 

In the BETA reports section we are adding the rest of the reports you know from the original ones. Specifically, these are the reports for arrivals and departures, basic salary or combined reports.

We would like to remind you of the advantages of BETA reports, which consist mainly in faster generation of reports in the background of the application and the possibility to include inactive users in the reports.

However, you can still use the original reports. However, we will permanently disconnect them on July 1, 2023, so we ask you to transfer your configurations (column and filter settings) from the old reports to the new ones before then.

Detailed instructions on how to use the reports can be found here.

3) Addition of countries of operation

We have added the following countries to the list of countries of operation that you can assign to users in their folder:

• Andorra
• Bosnia and Herzegovina
• Iceland
• Liechtenstein
• Monaco
• Gibraltar
• Montenegro
• Northern Macedonia
• Switzerland
• Ukraine

Countries of operation are essential if you have users from different countries in your team or company. Based on the countries of operation, the system calculates the bank holidays of the users and calculates the correct value of the work fund. 

More information can be found in this article.

4) Pre-filling the user when entering absences 

From the perspective of an Administrator or Team Manager, it is sometimes necessary to enter an absence for one of the other users. Now when the Admin or Manager goes to the user's folder, Overview of absences, and clicks on the New Absence button, the user is pre-populated so that they don't have to laboriously filter. 

5) To activate or not to activate? That's what this is all about 

When you create a new user, the system will now offer you an "unbiased" option to choose whether you want to activate the user directly or leave them without access to the system for the time being. As a reminder, active users are counted in the license by default, inactive users are not charged for, but it is not possible to enter absences and so on for them.

A detailed description can be found here.

6) Search without diacritics

With the growing number of international customers, we have changed the user search. In the User List section, you can search without accents in the table with the basic view. As a reminder, you can change the view of the table (basic vs. advanced view) using the toggle switch on the right above the table.

7) Note on the activity in the Approval section

We've listened to your requests and added a column in the Approvals section with the activity note. So if a user has added a note to a logged activity, the team manager or project manager will immediately see it during approval.

8) Easier time entry for activity events and absences

Based on frequent comments, we have redesigned the time selection control when creating events. The scrolling window with hours and minutes is now larger, making it easier to enter. The change affects controls across applications, but especially in calendars. 

9) Evaluation / Performance - redesign of the feature

With the first outputs from the use of performance measurement (based on OKR and KPI methodologies), we decided to change the whole design and control more drastically. This includes a redesign of the detail of the individual Goals and Objectives and we have added completion to the entire evaluation. 

You can learn more about setting up the whole evaluation in the articles here, and finishing the evaluation is described in detail in the article here.

10) Evaluation / Performance - added metrics

When setting performance parameters, it may be that the goal is not to increase (e.g. 0->100) but also to decrease parameters. This typically happens with development teams when reducing the number of reported bugs or with customer support when reducing the first response time to customers. We have added this option to our system as well. 

You can read in detail about setting metrics in the article here.

11) Project length setting

In the Projects settings, we have added the option to set an informative expected end date for the project. We will monitor the usage together with you and gradually extend this change. 

You can read in detail about setting up projects in the article here.

12) Company dashboard - absence type added

We have added absences of the type At work to the boxes Who is not working today and Who will be missing in the next 14 days.

13) Visibility of salary, bonuses and deductions for user and manager

We have added the ability to preview the User and Manager on the Basic Salary, Deductions and Bonuses information on the Conditions and salary tab.

14) Acceleration of data loading during filtering

It could happen that when clicking filters quickly, the desired data was not displayed quickly enough. This gave the impression of an error. We have sped up data loading for a more faithful data response.

Minor bug fixes:

Our developers have really wasted no time and this month a large number of reported bugs and problems have been fixed. Here's an overview of the most important ones:

Dashboard:

• On the dashboard at the boxes Who is not working today and Who is on business trip today and homeoffice we change the time display for absences and activities. So users will not be displayed by SINCE WHEN they are taking the absence or activity, but by UNTIL WHEN.
• On the dashboard, we fixed a bug in the typing of graphical text edits after saving.
• We have fixed the accidental duplication of users.

User Management, Colleagues section

• The permanent and temporary residence is saved in the user's card without changes and in order.
• Resolved situations where some administrators could not activate users directly from the user card.
• Resolved accidental duplication of custom fields, labels, and activity categories.
• In the Colleagues section, a teammate can no longer see another colleague's absences in the overview tab.
• Resolved accidental failure to save a user's personal information changes.
  
  

Projects

• Custom fields behavior in Projects. When creating a new project, custom fields are loaded without any problems.

Reports

• The numbers in the reports are displayed to two decimal places.

Documents

• The reminder of all unsigned documents no longer correctly recalls only unsettled signatures.

Trust box

• The link from the new message notification in the Trust Box points to the correct URL.

Onboarding

• In Onboarding, we fixed a few minor errors when editing templates.

Assets

• Correctness of import from excel, which was created by translating from Apple format .numbers 

Artificial intelligence in Sloneek can also help you create team and individual goals now. You can also set up notifications based on the platform.👇

New features:

1) Artificial intelligence will set up your OKRs

Let AI assistant inspire you in creating key (sub) outcomes linked to the Objective. If you don't have the Evaluation module enabled, contact us. :) 

For more information on working with AI Assistant to build OKRs, see this article.

2) Unification of admin notes and new field for users

Unification of admin notes

In the user tab, we have unified the Note (only visible to Administrators) and the Extended work details field. Now you will find only the Extended work details here. This field is only visible to administrators and account owners, managers and regular users cannot see it.

New personal introduction

At the same time, we have added a new field called Personal introduction. This field is used to allow the user to write short info about themselves for other colleagues. The info from the medallion will then be displayed in other parts of the application when the user's details are clicked. 

Other improvements:

1) Set up notifications by platform

We believe that this improvement will make you really happy. You can now set which notifications you want to receive on which platforms in the desktop version of the app. You can set up notifications to be sent separately to:

• email
• mobile app
• web app  

2) More countries of operation

We have added to the list of countries of operation all the remaining countries that were missing so far. The exceptions are Russia and Belarus, which we decided not to add for obvious reasons. 

If you now assign a country of operation to a user in the user card, their public holidays will be displayed in the absence calendar. At the same time, the system will calculate the work fund for that month based on these and display the correct values in the reports.

3) Full-text search in comments

All users can now search for other users via full-text search when posting a comment on an activity or absence. Just type the @ symbol and start typing the name of the colleague you want to tag in the comment.

4) Export audit log

Each user now has the option to simply download their personal audit log via the export button. The audit log can be found under My Profile / Audit log.

Account administrators can then download the audit log for the entire company in a similar way in the Settings / Audit log section.

5) Upload formats DOC and DOCX as CVs

V modulu ATS můžete nově přidávat ke kandidátům jejich životopisy také ve formátech DOC či DOCX. 

Minor bug fixes:

Finally, we have not forgotten to fix the bugs that occurred in the application. Thank you for reporting them! Here is a short summary of them:

• You can now upload compressed files to documents
• Fixed bug when assigning clients to users: if you miss the checkbox when assigning a client to a user, it no longer deletes the selection of all selected clients
• Bug fix for unsubscribe email notifications: when you click unsubscribe in an email, you no longer get a 404 message
• Fixed an issue with uploading a photo to the widgets
• Fixed an issue with the absence or activity dialog box overlapping notifications after they are expanded from the bell icon
• We have made it possible to enter a phone number for candidates in the ATS even without an international area code
• A few more minor fixes in the ATS section