What each User needs to know

Absences, Clock-in and Clock-out, Activities and Timetracking

All about managing absences and work related activities.👇

How do you know which features to use in your company?

Simply follow what you see in the left menu under the Calendars tab. You will always see the overall overview and Absences. You will only see Clock-in / Out and Time-tracking if your company has these functionalities enabled.

We will look at Absences, entering Arrivals and Departures and basic Time tracking controls. We've prepared a FAQ to help you. Click through to get detailed instructions.

If you prefer video, you can check it out here.

Everything important then takes place on your Desktop. From here, you can track company announcements, enter new absences, activities or arrivals and departures, post and receive public kudos, or just see which of your colleagues won't be at work. At the same time, Sloneek will always notify you here if you are expected to take an action - such as signing a document or confirming the receipt or handover of an asset.

Absences and working hours

Entering an absence event

Display of user absence (dashboard, calendars)

Where can I find my absence balances?

How to delete the absence dials?

Frequently asked questions

I don't see an absence entered on the calendar

How to edit the absence event?

Cannot enter the absence event

Can I plan my absences for the next year?

Arrivals and departures

Entering Clock-in and Clock-out

Displaying the user's clok-ins/ outs (employee / contractor)

Monthly email summary for the User role

Time-tracking and activities

Entering time tracking activity and Edit of an activity aktivity

View users activities

Reports of time tracked activities

Remember, we are here for you at any time. So if you're stuck, try our AI assistant ✨, which you can find under the help icon in the bottom right corner. If even that doesn't help, you can always contact live support.

First login to Sloneek

The first time you hear about setting up the account is through an email notification. Click on Set Password and then you'll be able to look into the app for the first time.

ATTENTION: some Outlook users may find that the button is not active (this is not Sloneek's fault, but a hidden Microsoft treasure). In this case, use the links located in the section below the button.

If you use Microsoft or Google business accounts, you will receive a notification (see above) when your account is activated, along with information on how to log in using the Google or Microsoft buttons.

Login

If this is not possible, contact your company's IT administrator.

Few tips

Download the mobile app, so you'll always have all the essentials at your fingertips.

Connect Sloneek to your Google or Outlook calendar.

Frequently asked questions

I can't log in - the account is not active

Forgotten password

Notifications in Sloneek

To avoid having to remember expiration dates, reminders, anniversaries, event approval notices, and the like, Sloneek sends a series of alerts. These are sent out in relation to user roles.

You can find detailed settings and an overview of the notifications you may receive in your profile, under the Notifications and Integrations tab.

These notifications include monthly or weekly reports that are sent to your email in relation to user roles:

Monthly summary for the User role

The summary is sent out on the morning of the first day of the month. In the overview you will find the following in relation to the activated modules:

Attendance Summary with a warning if there is a missed departure (in this situation, the attendance is not closed)
Activity summary with a warning of any incomplete time tracking
Tools awaiting acceptance + button linking to My Tools
Documents awaiting my signature + button linking to specific documents

Weekly overview for the user role Manager

The overview is sent out every Monday morning. In the overview you will find all items linked to the User + items which belongs to Manager role:

Birthdays - A listing of who will have a birthday in the next two weeks (user/birthday date)
Absence - all absences that are pending approval/cancellation - listed in the format user/event/start-end (button "approve all", button "overview" - leads to Approval directly in the application) + listing who is absent this week

Time tracking - all activities pending approval / cancellation ("approve all" button, "overview" button - leads to Approval)

Monthly overview for Admin user role

The report is sent out in the morning on the first of the month. In the overview you will find all items linked to the User role, Manager role + items which belongs to Admin role:

Download the monthly reports - Link to generate the report. Included is Information on who has no closed absences in the previous month (List of unapproved events - user, event, start and end)

In relation to the activated modules, the information for Attendance a Time tracking (Activities).

Overview of reminders for the Admin user role

Added a new notification type reminder to the Anniversary and Date email notifications. The notification is sent 7 days and 3 days before the date specified in the user's profile.

You can turn off/on the Sloneek DIGEST reports on the Notifications / Sloneek tab. You can find it under ME / My profile.

How to connect your calendars?

Connect your Google or Outlook calendars and keep track of absences.

The whole integration process is very simple and consists of three steps:

Go to My Profile / Notifications and Integrations in the app.
Click on one of the following buttons at the bottom of the page:
Give the app the necessary permissions and then just select the calendars you want to connect.

Condensed user guide

From entering absences and signing documents to working with artificial intelligence. Download our short presentation with the essential tips.👇

We have prepared a comprehensive presentation with a list of the most important things you should not miss before you start using our application. Download the presentation by clicking on this link:

User guide: practical tips for getting started