For Administrators

  • Assignment and return of assets

    See how to easily assign or request a return of a work asset.👇

    Assign an asset

    The assignment of an asset is done by assigning a user on the specific asset tab after clicking the Assign this asset button and selecting the user to whom the asset should be assigned.

     

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    You can also send a link to a specific tool, which can be used, for example, in Checklists when training new employees. Click on CopyURL in the header of the utility card to get the link.

     

    In case the user has not confirmed the acceptance, you can remind them by sending a notification directly from the gadget tab.

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    Return of the asset

    If you decide to take back the asset from a user, the return request is sent again from the asset card by clicking on the Request the return of the asset button.

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    If the first option is selected, the user must sign the return. Once this has been done, a confirmation of the return is also provided by the administrator of the asset. At that point, a protocol is generated and the asset remains in the overview of all asset without a holder.

     

  • Managing and registering assets

    Get a perfect overview of all the assets you register in your company.

    You can manage your assets in Assets / Management. There are 2 views available, which you can easily switch between using button-Assets view-1 on the top right corner of the table.

     

    digit-one_31-fe0f-png-3 Condensed view selects the most important information you need to work with.

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    digit-two_32-fe0f-png-3 Detailed view is primarily used for detailed filtering and analytics.

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    Asset detail tab

    The asset tab (Assets / Assets Management / click on the Asset) is accessible to all Administrators and Users with the role of Asset manager. The tab contains all the relevant information about a given working tool.

     

    You work in 3 tabs in the tools tab:

    digit-one_31-fe0f-png-3 Information - Here you fill in all the basic information about the tool. Do not forget to create categories for better orientation and filtering. This is where you assign the tools to their holders.

     

    The inventory number must be filled in and must be unique within the company.

     

    digit-two_32-fe0f-png-3 Extended - here you also have the option to add a Custom field, similar to the User tab.

     

    digit-three_33-fe0f-png-2 History - A complete history of handover logs and an immutable audit log is available for each tool. It is possible to view the details of the handover log on click. Or download or print it. The electronic signature is compliant with the eIDAS standard and is therefore fully valid and legally enforceable. So please consider printing it.

     

    If the company logo is uploaded in the company profile, it will also be uploaded on the handover report for the gadget.

     

    Handover protocols

    For administrators, it is also important to keep a record of the life cycle of the assets and how their holders have changed. In the section Assets / Asset protocols you will find a list of all the protocols for the takeover and return of assets. You can also download the protocols from here.

  • Importing assets

    Do you have a large number of assets in your company? Simply import them in bulk using our template.

    To import a tool, use the Asset management tab in 3 simple steps.

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    digit-one_31-fe0f-png-3 Download the sample table for importing either directly in the application or HERE download-svgrepo-com. After filling it out, drag it into the app.

     

    digit-two_32-fe0f-png-3 Once inserted, Sloneek will flag any errors or duplicate information. You can correct these directly in the displayed table. If you check "send users an email notification", they will receive a notification immediately after importing that a new utility has been assigned.

     

    digit-three_33-fe0f-png-2 Finish the import. If you also had the names of the holders in the imported data, everyone's tools will be displayed on the desktop and in the list of tools. If there were tools without a holder in the imported list, you can assign them from the Tools Management.